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How to Manage Online Board Meetings Benefits

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Online Board Meetings Benefits

Online Board Meetings Benefits

A virtual board meeting can save your non-profit organisation time, money and energy. It allows your members to participate regardless of work schedules, quarantine restrictions and travel restrictions. It’s important to keep in mind that virtual meetings could create challenges if not managed carefully. Following a few simple guidelines will ensure a smooth online session that includes an active participation from the board and efficient documentation.

Begin with a clear, concise agenda. Participate in the process of setting the agenda and then send them an agenda prior to the date of the meeting to allow them to prepare for the discussion. This will keep your board on task and ensure that all subjects are discussed during the meeting.

Make sure to incorporate video conferencing tools in your meeting to ensure that the attendees are able to see each other. If board members aren’t able to discern body language and listen to each other clearly, it’s difficult to engage. Video conferences are a great way to avoid distractions such as children, pets and household movements.

Include all the decisions that were taken during the meeting, as well as the notes of each participant. This makes your minutes more useful for future reference and assures that the decisions taken are written down in detail. If you don’t document your decisions in a timely manner it could cause confusion and conflicting information later on. Be sure to have a designated minute-taker who understands the importance of recording every discussion and decision verbatim.

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